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Topic: Using stock from other locations
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| By: Guest | Posted on: Jun 30 2025 at 12:57:34 PM | I have 2 problems I am trying to solve:
(1) I have Warehouse1 and Warehouse2 as locations. I have moved all stock on the MRP that is physically in our second warehouse to Warehouse2. But now, all Customer Orders are still pulling info from Warehouse1 which is putting my "Available" into a minus despite it being available in Warehouse2.
I tried to make a copy of the order onto Warehouse2 but each time I try it automatically puts it into Warehouse1. Meaning that there is no point in keeping a second location as all the stock would not be read by the MRP or processed without a manual stock transfer into Warehouse1 again. How do I make secondary locations useable?
(2) A customer has placed an order on call-off over 6 months. This is something that happens a lot with other customers too. I wanted to allocate stock to this customers order so that we don't inadvertently use it for other orders. I know you can allocate stock to Works Orders, but can you do it for Customer Orders too? In theory I could make a new assembly for each order I receive but that seems excessive. Again, this is something I could do by making another “Location” for “Call-Off Orders” and keep stock there, but that leads me back to the problem in (1).
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| By: Guest | Posted on: Jun 30 2025 at 01:03:36 PM | | I have just tried to make a new Works Order in Warehouse2 and this works. But as I said earlier, that will only work for Assemblies when they are to be built. And afterwards they would need to be manually moved to Warehouse1 for them to be dispatched on the Customer Order. I feel like there is a way to do this but I am lost. | |
| By: Guest | Posted on: Jun 30 2025 at 02:12:22 PM | | NOTE: Please ignore problem 1 as I have figured it out. I had a tab open for Warehouse1 that showedCustomer Orders. So even though I opened another tab, selected Warehouse2, and made a new customer order from there it still put it into Warehouse1. So it works as long as all tabs are closed first. | |
| By: Support | Posted on: Jul 1 2025 at 01:52:49 PM | Your question #1
When you start MiniMRP without any tabs open you see your 'current home location' at the bottom left of the program window. While opening other tabs to view inventory and orders in other locations you are just viewing that other location. If you click a button to create a new order that opens a new tab which will create the order in your current home location. To create an order in some other location you need to go back to that first home button and switch your home location to be the new location.
Your question #2
Ignoring customer orders for a moment and going back to what you said about allocating works orders. As you know, When you allocate a works order it doesn't physically take the inventory. If you go to your All Items grid you will still see the total OnHand Qty. Then there's another column showing "Required Qty". This is the quantity that's allocated to your works orders. Then there's a column for "Available Qty". This is simply OnHand minus Required = Available.
Now if you create a customer order for some inventory items or for assemblies you will also see the required and available columns showing the quantities. So a customer order is, in a way, also being allocated and it appears in the Required Column. So if your customer wants 9 items with 3 being supplied this month, 3 next month and 3 the month after and you create a customer order with 3 rows showing those quantities and the required dates and save that Then go back to the inventory list and you should see the required and available quantities affected by that customer order. Isn't that what you mean? | |
| By: Guest | Posted on: Jul 2 2025 at 10:23:58 AM | Yes you are right this all works. Thank you for pointing me in the right direction.
I think I was getting lost because works orders can be "Allocated" which works the same as a customer order, where it increases "Required" and decreases "Available". But there's another stage in works orders where items can be "Issued" and they seem to drop off the map. When "Issued", the components are removed from the current "OnHand Qty" and removed from the "Required Qty" so that it all balances as if they no longer exist.
This makes sense because being "Allocated" only means the parts are reserved for the job, and they are not really WIP yet. Whereas onced they are "Issued" they truly become WIP and can no longer be used for anything else.
Customer orders don't have an option like this. Meaning that it automatically "Allocates" the items on there, but once we physically box items up and label them ready for completion of the order, there is no way to make them up a stage that works like "Issued", where the items are now firmly locked into the order ready for dispatch. It's not the end of the world but I need to remember that customer orders don't have a stage for this. | |
| By: Support | Posted on: Jul 2 2025 at 11:25:32 AM | | I see what you mean. From our point of view when a work order is "Issued/WIP" the components no longer exist. Of course they do exist somewhere in the assembly process but because they are in an unknown state we consider them gone. They are, in effect, 'shipped' into the manufacturing process just as if they were components in a customer order. | |
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