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Topic:   Shortages report

By: GuestPosted on: Mar 8 2022 at 06:09:38 AM
How come the Shortages Report, Inventory All Below Minimum, does not show how many items you are short compared to the fill qty of the part? The column Short shows Minimum Qty minus Qty OnHand? Should it not be Fill Qty minus Qty OnHand as that is the amount you are missing?

By: SupportPosted on: Mar 9 2022 at 02:45:43 AM
I think the mistake is that we named that column "Shortage". We should have named it "Below Minimum" in other words the column is not showing any shortage. It's just telling you that the item is Below Minimum and how many you are below that minimum.

In the report the Fill Level isn't important anyway. The FillQty is a purchasing aid. (not a reporting aid). If you check the 'Buy' box in that report and then create a purchase order from the Default Supplier then MiniMRP will automatically put that item into the Purchase Order and the order quantity will automatically be set to bring the OnHand quantity up to the Fill Quantity.

By: GuestPosted on: Mar 9 2022 at 07:06:28 AM
Thank you for your answer.
When I check the "Buy" box in the report and then create a purchase order from that supplier, MiniMRP does however not automatically put the item into the purchase order. Is there an error in the software?

By: SupportPosted on: Mar 10 2022 at 05:32:26 AM
An item can have any number of suppliers or even the same supplier multiple times with different price/package/UOMs but one them is always the 'Default'. (In the item detail/supplier's list the one at the top is the default)

Currently the PO is only Auto-Populated when you're doing the PO with the item's default vendor. This wasn't always the case. I'd need to look back through revisions to see when that change was made to decide if it's a bug or not.

By: GuestPosted on: Mar 11 2022 at 01:59:28 AM
The majority of our items have one supplier only which is set as the default supplier. However, when I click the "buy" box in the shortage report and then open a purchase order the item does not automatically show on the PO. In some cases it does, but in most it does not. In those cases the item shows on the PO, the quantity is not calculated correct. If the quantity on hand of the item is 3 and the fill qty is 13, the qty suggested on the PO is 13, which should be 10?

By: SupportPosted on: Mar 11 2022 at 10:50:45 AM
Thank you 'Guest'. Yes it should order 10 if the fill quantity is 13 and you already have 3.

But it also looks at work order demand so if a work order was calling for a quantity then they should also be added to the PO.

But, from what you're saying, It's not working right.

Would you be able to email us so we know who you are? We can then maybe exchange some files and get to the bottom this it.

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